Office
Assistant

Contract Position.  Hours: 35 hours/week 

 

We are seeking a reliable and detail-oriented Office Assistant to support daily administrative operations. This role is responsible for maintaining accurate employee and client records, coordinating appointments, and communicating with internal and external stakeholders to help improve internal workflows and overall office efficiency.

Key Responsibilities:

  • Maintain and update employee records and confidential personnel data.
  • Organize, manage, and file client documents (both digital and physical).
  • Schedule and coordinate appointments, meetings, and calendars.
  • Serve as a point of contact for internal teams, clients, and external stakeholders.
  • Serve as a point of contact for internal teams, clients, and external stakeholders
  • Assist with improving internal workflows and administrative processes.
  • Handle general clerical duties including data entry, correspondence, scanning, and filing
  • Prepare basic reports, documents, and internal communications as needed.
  • Support office operations and provide administrative assistance to management.

Qualifications:

  • Proficiency in Excel and experience with database management.
  • Proficient written and verbal communication skills.
  • High attention to detail and accuracy when handling data and files.
  • Previous experience in an administrative or office support role, preferred.
  • Strong organizational and time-management skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Professional, discreet, and able to handle confidential information.

Submit resume and cover letter asap

No phone calls please.

We encourage applications from individuals who reflect the broad diversity of communities we work with, including those from racialized and LGBTQ communities. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

 

Outreach & Sales
Coordinator

 Contract Position

We are looking for a dynamic, personable and responsive individual!

This role involves strategic partnership development & maintenance, customer relations & training, and interpreter recruitment.

Key Responsibilities:

  • Plan, coordinate, and deliver outreach presentations annually to schools, faith communities, civic groups (Rotary, Kiwanis, Lions), businesses, universities, and neighborhood associations
  • Coordinate and staff tabling/events at community festivals, health fairs, resource/employment fairs, and awareness campaigns
  • Build and nurture ongoing relationships with community stakeholders, neighborhood leaders, and faith congregations
  • Collaborate on public education campaigns, social media content, blog posts, and media interviews that combat stereotypes and highlight solutions
  • Track outreach activities, audience reach, and outcomes in our CRM and prepare quarterly impact reports
  • Represent the agency at community events, networking functions, chamber meetings, service clubs (Rotary, Kiwanis, etc.), and faith-based groups
  • Manage a portfolio of prospects

Qualifications:

  • Proven ability to close gifts or sales (we care about results, not just activity)
  • Exceptional communication skills—comfortable speaking to small and large groups
  • Strong cultural competency and commitment to diversity, equity, and inclusion
  • Highly organized, self-motivated, and goal-oriented
  • Comfort working in a fast-paced environment with monthly and annual revenue targets
  • Flexibility to work occasional evenings and weekends for events and presentations
  • Valid driver’s license and reliable transportation
  • Passion for our mission and the people we serve
  • Bonus points:
  • Existing relationships in our region with business or newcomer communities
  • Experience with corporate social responsibility programs
  • Bilingual fluency

Submit resume and cover letter asap

No phone calls please.

We encourage applications from individuals who reflect the broad diversity of communities we work with, including those from racialized and LGBTQ communities. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.

 

Be a part of our team

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